MCWA Meeting Minutes of December 3, 2004
DRAFT
President Dan Larson (KD9M) called the December 3, 2024 hybrid meeting (in-person and by Zoom) to order at 7:01PM. The Pledge of Allegiance followed, led by Dave K9AT.
Board members present were:
President Dan Larson KD9M , VP Wendell Smith N9REP, Treasurer Joe Robin N9OK, Secetary Lyle Giese W9LRG, Director Glenn Otto K9OK, Director Gary Kaatz W9TD, Past President Ralph Iden WB9ICF
There were 41 members in attendance and 15 via Zoom with 3 guests:
Warren Pugh KC9IL, Erich Grauke W9RX, Josh G.
Approval of Minutes
The meeting minutes from the November meeting were previously posted to the MCWA website for review. Gary W9TD moved to accept the minutes, Roger KF9D seconded the motion. Hearing no objections, the minutes were approved.
Membership and Financial Reports
Joe Robin, N9OK presented the membership and financial reports for November, 2024
Opening Balance $9845.24 as of 10/31/24
Deposits $594.40 Dues & Wintrust Reimbursment
Interest $0.00
Expenditures $99.61 Digital Ocean $6.62
WinTrust Bank $7.50
Fox Hunt $85.49
Final Balance $10,340.03 11/30/2024
Total membership is 154 members. That includes 138 Full members , 14 Family members and 2 associate members.
Sam KC9GPY moved to accept the Treasurer’s report and Dave NT9E seconded the motion. Hearing no objections, the treasurer’s report was approved.
To Pay Dues:
Choice 1: Dues are payable via PayPal MCWAPaypal@gmail.com $10/year. Be sure to select ‘Friends & Family’ when paying via PayPal. Please include your call sign, it helps the treasurer to credit the correct membership.
Choice 2: Cash given to Joe N9OK in person at a regular club meeting.
Choice 3: Checks can be sent to:
Joe Robin N9OK
4410 Billingsgate Lane
Woodstock, IL 60098
Be sure to include your call sign!
Be aware we are now charged $0.50 bank fee per check now.
Board of Directors Meeting Recap:
Membership is stable and growing – Had some SKs and many new members.
Being a general interest Club with many diverse interests, we want to grow the knowledge of all interests.
Finances are stong due to revenue from previous equipment auctions and spending being under budget overall, but need to focus efforts to keep numbers in check.
Activities for 2024-2025:
Possible Dinner Social for Nov 2025, need a person to chair this activity.
Pizza Party with program after (April or May). Volunteer donations to keep amount paid out in check.
Volunteer coffee donation to help keep expences down.
Once per quarter activities, Fox Hunt, POTA, Radio in the Park and others.
Budget (2023-2024):
|
Item |
Budgeted |
Actual |
Notes |
|---|---|---|---|
|
Field Day |
$750 |
$961.62 |
Requires Club raification for over $300 |
|
Insurance |
$200 |
$200 |
|
|
Pizza Social |
$300 |
$374 |
Considering Pizza Social. Board decided to pay $300 for the pizza and to request a per person donation. |
|
Spring Social |
$300 |
$251 |
Family friendly, ticketes sold to cover the balance of cost |
|
Outreach Activities |
$500 |
$427 |
Scouts, etc. |
|
Zoom Pro |
$150 |
$149.90 |
Renewed |
|
Website(MCWA.ORG) |
$130 |
$130 |
Digital Ocean, Google Domains, PO Box |
|
Meeting Enhancements |
$500 |
0 |
Need to replace club’s laptop and enhance sound system |
|
Misc Expenses |
$50 |
||
|
Totals |
$2,880 |
$2369.94 |
Estimated |
Budget (2024-2025):(Preliminary)
|
Item |
Budgeted |
Actual |
Notes |
|
Field Day |
$750 |
Requires club ratification for over $300 |
|
|
Insurance |
$200 |
||
|
Pizza Social |
$450 |
Considering Pizza Social. Board decided to pay $300 for the pizza and to request a per person donation. |
|
|
Outreach activities |
$800 |
Scouts, POTA, FoxHunt, Maker Fair |
|
|
Zoom Pro |
$150 |
||
|
Website(MCWA.ORG) |
$130 |
Digital Ocean, Google Domains, PO Box |
|
|
Meeting Enchancements |
$500 |
Need new laptop , Need sound enchancements |
|
|
Misc Expenses |
$50 |
||
|
Total |
$3,030 |
Board of Directors need to finish working on Budget soon.
Awards and license upgrades
New MCWA member – Paul Gariepy KC9NME
Old Business
None
New Business
John KA9CAR will investigate cabinet to keep club equipment and keep it at the Algonquin Township office.
Need Program Coordinator to assist in scheduling and planing meeting programs.
New Updates from Membership
Lyle W9LRG reported on getting a free replacement antenna from LDG Electronics after his fryed.
Ralph WB9ICF reported on building a single band 5 watt CW transceiver from Midnite Designs
Gary W9TD reported on his CW Ops activities
Roger KF9D reported on his POTA activities including in the state of Oreon and from Morrison-Rockwood state part.
Future Events
Sam KC9GPY announced that the 415 group will hold a Winter Field event Jan 25th & 26th at the Bay Road Farm, 3208 Bay Road, Crystal Lake. All are welcome. Please sign up and register for operating or attending VIA their new website https://the415arc.com/events/winter-field-day/ so they can plan operations and food!
Hamfests
Sterling Rock Falls Amateur Radio Society Hamfest Dixon, IL 03/16/2025
Tri-County WI HamFest 2025 Fort Atkinson, WI 03/16/2025
Contests and Activities
Too many to mention. List has been posted on the reflector at https://Groups.io
Wrap up
The next regular meeting will be Tuesday, January 7, 2025, at the Algonquin Township meeting room. Open “eyeball” QSOs start at 6:30 PM, with the meeting starting at 7:00 PM. Formal program is TBD.
Sam KC9GPY motioned to adjourn, and John W9JM seconded. The meeting was adjourned at 7:25 PM.
Program
Meshtastic by Paul Gariepy KC9MNE
Here is the link for the slide show of KC9MNE’s presentation on Meshtastic:
https://docs.google.com/presentation/d/1sZOYeo9djrnSQjG3vp6L5vA_LxXvd-yMTfQzuQ0X0eo/edit?usp=drivesdk
Prepared by Lyle Giese (W9LRG), MCWA Secretary.